Office Receptionist

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.

Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp.

We are proud to be working on the Commitment to Life mission, a 10-year plan to achieve net-zero carbon emissions, protect the Amazon, defend human rights, and embrace circularity and regeneration. We are committed to building a more sustainable and inclusive society

Role purpose-
The purpose of this role is to install a high level of welcome to the Aesop Head Office, U.K. This will be combined with providing a high level of administrative support to the UK Head Office and working closely with the Office Manager and the Office Assistant.

Key responsibilities of the role include, but are not limited to:

• Provide high level administrative support for the UK Office including general correspondence, emails, creating files, expenses, updating spreadsheets to Aesop standards

• Coordinate travel requirements for staff as required

• Assistance with hosting Board meetings and functional summits involving large groups of overseas visitors and coordination of their travel needs and agendas

• Entering invoices onto our finance system

• Actively screen and manage calls, directing calls to appropriate staff

• Greet and host visitors demonstrating company standards

• Work collaboratively with other Support and Admin staff to provide excellent seamless support service to the UK Office staff

• Answer the front door and coordinate visitor movement within the office

• Manage the distribution and collection of mail to the office

• Ensure office opening and closing procedures are undertaken each day and that the general Aesop nature of the office is maintained

• Ensure the general ambience of the office is always in keeping with company standard

• Ensure meeting rooms are maintained to a professional standard and that all guests are catered for appropriately

• Implement Aesop ways of working throughout the office
  
  

Who we are looking for-

An individual who is a real people person and a natural at building relationships. Someone who has initiative and takes accountability of tasks and comfortable working with a degree of autonomy. Superior communication skills, outstanding attention to detail, time management, an ability to manage various tasks at the same time, combined with the competency to foster excellent relations with others are all part of the position

What’s on offer
We take a holistic approach to employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering, and matched giving programs.

Employee benefits include –

• Generous product discount allowance and bi-annual complimentary product allocation

• Paid volunteering allowance for all employees

• Bonus opportunity based on personal, and business, performance

• Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities

• Access to employee assistance programs, complimentary subscription to Headspace mindfulness app and summer hours options.

Aesop is committed to attracting, developing, and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

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