Production Admin Assistant

POSITION & PURPOSE

Luxury fashion lifestyle brand, Aspinal of London, are hiring for a Production Admin Assistant based in West Sussex. This role will involving supporting the team with the Procurement and Production of the Supplier category by taking charge of the administrative duties and ensuring all system work is up to date at all times.

BENEFITS

• Comprehensive training and induction
• Competitive Salary
• Generous staff discount scheme
• Cycle Scheme
• Constant training, coaching and mentoring

PRINCIPLE ACCOUNTABILITIES

• Ensuring that the system is always up to date and accurate.
• Responsible for chasing in deliveries & paperwork to give Merchandising clear visibility of upcoming intake.
• To be aware of the critical path throughout the production process start to end.
• The PPs sampling area, to ensure this is kept tidy and the team have visibility of where samples are at all times.
• To ensure graphics receive the correct samples for photography in time for launch of the collection.
• To proactively monitor the incoming stock to ensure any QC issues are raised within 24hours to the team.

Product Ordering Cycle:

• Assist the team in the daily communication of nominated suppliers.
• Uploading orders onto NAV and ensuring information is accurate once confirmed by the Production Manager.
• Confirming with suppliers that PO's have been logged and requirements have been passed to the Raw Materials Team.
• Always keeping Aspinal systems (NAV) updated with the most recent information.
• Responsible for ensuring the PO Schedule is always kept up to date.
• Responsible for ensuring supplier invoices are matched within 48 hours, noting the impact on the business if not done so.
• Notifying the team of any discrepancies should they arise.

Monitoring Shipments

• Updating delivery dates & schedules in NAV weekly to ensure the system always reflects live information.
• Ensuring packing lists are received ahead of delivery and sharing this information with the Logistics and Goods In teams.

• Checking packing lists match with expected intake units, raising any issues with the team and the supplier if necessary.
• Checking received invoices match stock intake and passing along to finance.

Assisting with QC

• Having a clear understanding of Aspinal's quality standards & flagging any quality issues with the team, providing photographic evidence where needed.
• Collating a QC hold report every week, to review in the team meetings.

Strap Requests

• To be the main contact for incoming strap requests
• To place on a weekly basis with suppliers
• To liaise with the repairs and customer service teams on delivery
• Confidentiality.
• Self motivated.
• Personal time management and prioritisation.
• Planning ahead.
• Strong communication skill with Aspinal team departments as well as suppliers
• Attention to detail.
• Integrity & Trust
• Patience
• Strong work ethic
• Confidentiality.