Production Co-ordinator

POSITION & PURPOSE

Luxury fashion lifestyle brand, Aspinal of London, are hiring for a Production Co-ordinator based in West Sussex. The function of this role is to support the Production Team on delivering the collection from sign off through to launch, maintaining on time delivery of 95% ensuring the product meets all key stakeholders' milestones in terms of delivery and margin from all global partners.

BENEFITS

• Comprehensive training and induction
• Competitive Salary
• Generous staff discount scheme
• Cycle Scheme
• Constant training, coaching and mentoring

PRINCIPLE ACCOUNTABILITIES

• To own the relationship with their nominated suppliers in order to achieve 95% on time delivery.
• To ensure POs are raised correctly and accurately, monitoring throughout the season so not to jeopardise delivery.
• To be a key support on the critical path management throughout production process start to end, working closely with the RM team.
• Responsible for organising the deliveries & paperwork, ensuring shipments are carefully planned to achieve on time delivery as well as monitoring the freight budget.
• To oversee the photography process, supporting the Administrator where needed to ensure all images online are respective of the product.
• Responsible for ensuring all quality issues are escalated within 48 hours, proactively supporting in finding a suitable resolution in line with the business needs.
• Ensuring that the system is always up to date and accurate.

Supplier Liaison:

• Support in ensuring all PO supplier information is correct and sent in a timely manner.
• Support in collating information to report out correct delivery information to the business.
• Be proactive in replying to all pending questions within 24hours.
• Partner with logistics in achieving budget targets, analysing freight and forward planning shipment bookings.
• Be dedicated to the goal of on time delivery, key support in communication with suppliers.
• To ensure all PPs are sent in good time, comments are turned around in a timely manner and in line with the Creative Directors vision.

Product and Critical Path Review.

• Ensure CP's are called in on a weekly basis, reviewed in a prompt manner ready for final sign off with the Production Manager.
• Work closely with the RM teams to gain accurate upto date information to feed back to production manager for review of CP's.
• Feed back and prepare clear information for the assistant production admin to accurately update the system.
• To set up monthly calls for the suppliers to ensure key partners are connected, taking accurate notes to ensure all parties promptly follow up.

Raw Material Production:

• To support SPM to ensure a smooth hand over from development to production.
• To be aware of raw material production lead-times, if materials are produced in good time and in line with the critical path.
• To support with any RM issues and to proactively assist in finding a resolution.
• Support the RM Inventory Controller in ensuring Nav is up to date at times, such as invoice matching, po raising and packing list support.

System Responsibilities:

• Uploading orders onto NAV and ensuring information is accurate once confirmed by the Junior Production Manager.
• Confirming with suppliers that PO's have been logged and requirements have been passed to the Raw Materials Team.
• Always ensuring Aspinal systems (NAV) is updated with the most recent information by feeding clear information to the admin.
• Supporting the Production Admin Assistant when needed to ensure supplier invoices are matched within 48 hours, noting the impact on the business if not done so.
• Notifying the Production Manager of any discrepancies should they arise.
• Having a clear understanding of Aspinal's quality standards & flagging any quality issues with the team, supporting the Production Admin Assist in collating the information for review.