Accounts Assistant

Job description

Audley Group has been a pioneer in the provision of aspirational housing with care for more than 20 years. Through our two brands Mayfield Villages and Audley Villages, property owners live independent lives in wonderful environments with purpose-built apartments, swimming pools, bars, restaurants and health studios. They access care support when they need it. It doesn’t look or feel anything like a care home. They are beautiful award winning developments.

Today Audley has 19 villages around the UK, both wholly owned and in joint ventures. We have over 1400 people living with us. We employ more than 800 people and continue to lead the market as we grow our business, and evolve the properties, facilities and services that we provide.

We are looking for an accounts assistant to grow the team ready for new village openings later in the year.

Main duties and responsibilities

Your main responsibilities will be to assist with the recording and reporting of income for the management companies.

Tills

• Update till reconciliations daily and review weekly with the Finance Manager. Ensuring takings are banked weekly with paperwork being received.
• Post the monthly cash transactions for the petty cash through tills ensuring that reconciliations are done on a frequent basis and reviewed with Finance Manager.
• Balance Sheet reconciliations regarding tills to be produced monthly and review with Finance manager.

Direct Debit Management

• Set up of Direct Debits and assisting in compiling owner, club and external direct debit collections

Sales Ledger

• Raising of Sales Invoices (detailed and summary) and Credit Notes and processing these on to the accounting software. Including Flete Sales Ledger Invoices.
• Debtor reporting and chasing of outstanding debts.
• Managing Debtors Ledger on COINS accounting system
• Help manage ECR till system and upload central charges to client accounts

Management Accounts

• Ensure debtor control accounts are fully reconciled every month with workings documented and reviewed with Finance Manager
• Bank reconciliations to be performed regularly (minimum weekly)

Club

• Maintain Club Spreadsheets on a monthly basis.
• Review village compliance of process and highlight any anomalies

Adhoc duties

• Making Chaps and Bacs payment transfers as and when required
• Bank cheques that are sent to Head Office
• To ensure that the administrative tasks within the department are supported
• Ensure all filing is done in a timely and accurate fashion
• Other general administrative tasks as and when required
• Providing all village managers with monthly bank statements
• Filing of all bank account statements monthly

Skills and experience

• Experience using COINS accounting system preferred
• Experience in an accounts team
• Competencies
• Self-motivated
• Microsoft excel experience and IT literate
• Excellent communication skills and professional telephone manner
• Excellent organisation skills with the ability to prioritise
• Strong system skills with attention to detail and analytical skills

Audley Group is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. See also ‘DE&I policy/statement’

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