Contract Administrator

Bouygues Energies & Services currently has an exciting opportunity for a Contract Administrator to join our Facilities Management team at a secondary school in Barking. This is a permanent role working 40 hours per week, Monday to Friday from 08:00 – 17:00.

The role:

• Reporting to the Administration Supervisor
• To cover the administration for the contracts including purchase orders, Maximo support, managing work orders, etc.
• To work as part of the Helpdesk team receiving calls, emails and walk in visitors, logging service requests on the FM work management system, booking resources (meeting rooms, hospitality, visitors) and responding to queries, when necessary
• Provide administrative support to the onsite and offsite teams and managers
• To advise sub-contractors regarding invoicing requirements and to check the validity of sub-contractors advice notes and invoices
• To prepare, process and submit invoices to the client for work undertaken, to monitor payment of invoices and take recovery action in accordance with procedures. Review bad debt status.
• To ensure delivery of consistently high standards of customer service
• To assist with the preparation of reports and documents
• Working 40 hours per week from 8am to 5pm, Monday to Friday

The person:

• Previous FM helpdesk/administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) essential
• Financially and commercially astute with experience of purchase orders, etc.
• Well organised and able to prioritise a busy workload
• A can do attitude
• Strong communication and relationship building skills
• Successful applicants will be subject to a DBS check due to working alongside children

Our excellent benefits package includes:

• Generous holiday allowance
• Company share scheme
• 2 paid volunteering days a year
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme

Why Bouygues E&S Solutions?

Bouygues Energies & Services Solutions (BYES) is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group – a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.

In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.

Bouygues E&S Solutions is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification. We are also proud to have been awarded Investors in People Gold, which demonstrates our commitment to our people.

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Cycle to work scheme
• Gym membership
• On-site parking
• Referral programme
• Sick pay
• Wellness programme

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Dagenham: reliably commute or plan to relocate before starting work (required)

Experience:

• admin and invoicing, raising POs etc.: 1 year (required)

Work Location: One location

Reference ID: AMB/BKG