HR Assistant

Job Purpose:

To carry out the processing and analysis of transactional HR data and handle routine queries; to ensure appropriate administrative support across the organisation.

Main Responsibilities:

Strategy

• To provide administration support to implement People Strategy using innovation and best practice.

• Operate an effective HR Department that is aligned with Mind in Brent, Wandsworth and Westminster’s organisational objectives.

Employee Relations

• Be the first point of contact for day-to-day HR routine HR questions and queries.

• Participate in hearings, investigations, and interviews, providing support with note taking.

• Support the Head of People and Senior HR Advisor managing potential re- structures, redundancies, TUPE contract amendments, as required.

• Assist Head of People and Senior HR Advisor with TUPE, providing due Diligence information and assisting with consultations.

Policy Development & Review

• Responsible for ensuring managers and employees have full awareness and easy access to all relevant policies and procedures.

Staff Recruitment & Selection

• To lead and provide effective management of recruitment campaigns, including direct recruitment and agency-sourcing, when required and on some occasions to support Senior HR Advisor and Head of People on high level recruitment.

• To act as HR representative in staff recruitment and selection panels at relevant levels. • Provide an efficient and effective recruitment administration service, in line with data protection and disclosure requirements.

• To liaise with managers to organise on boarding and induction of the new staff member.

Learning and Development

• Assist in organising presentations, training sessions and workshops to provide updates and raise awareness of Human Resources policies and procedures and to support staff and managers.

• To coordinate and support the development and delivery of effective learning & development programs and organisational development initiatives.

General Responsibilities

• To assist the Senior HR Advisor with producing all HR documentation/ letters - new starter & leavers, contracts, variations in terms when required.

• To produce and analyses HR management information routinely and as required for report to Board, committee, senior management team, managers.

• Management of the HR inbox, ensuring issues and queries are handled in a fair and consistent manner in line with policies and procedures, escalating queries to Senior HR Advisor or Head of People and when required.

• To maintain an accurate HR filing system for all employees.

• Notetaking at formal meetings when required.

• Responsible for producing all HR documentation/ letters - new starter & leavers, contracts, variations in terms.

• Coordinating documents for HR processes.

• To carry out DBS applications for new and existing employees as required, dealing with any follow-up queries or issues.

• To assist Senior HR Advisor with the monthly payroll amendments (new starters, contract amendments, sickness absence pay etc.

• Inputting and maintenance of HR information for employees e.g., new starters, leavers, salary increases.

• administration of the HRIS system for recording holidays and sick absence

• To run reports on absence, holidays, new starters when requested.

• To assist staff as necessary in the use of the HR system (IRIS) and run any necessary training.

• To undertake any other duties commensurate with this role

PERSON SPECIFICATION

Qualifications

CIPD qualification or equivalent Member of CIPD (D)

Experience

Dealing with ER issues including formal processes such as Disciplinary, Grievances, TUPE Transfer (D)

HR Administration Human resource generalist advice and support Immediate level of Microsoft Office skills (creating tables, mail merge, outlook, and basic formulas) (E)

Knowledge

Employment law and current best practice in people management (E)

IRIS Systems (D)

Skills/aptitude

Alignment to BWW Mind’s values (E)

Strong Interpersonal skills (E)

Strong Communication Skills - Listening, written and verbal (E)

Knows what needs to be done and gets on and does it – uses initiative (E)

Manages own time productively and effectively priorities tasks (E)

Flexible and adapts to changes in the working environment (E)

Treats others as important by valuing their contributions and respecting their diversity and difference (E)

Collaborates with colleagues to obtain commitment and to solve problems (E)

Job Types: Full-time, Permanent

Salary: £24,218.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Flexitime
• Sick pay
• Work from home

Schedule:

• Day shift
• Flexitime
• Monday to Friday

Work Location: Hybrid remote in London

Application deadline: 13/03/2023
Reference ID: HRAssistant