Admin Assistant / Executive Assistant - 4 month maternity leave cover (Remote)
This vacancy is published by an accredited employer with authorized corporate payroll and standard compliance adherence.
Transatlantic Cost of Living & Purchasing Power Benchmark
Position Overview & Specifications
- Manage calendars across timezones
- Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.
- Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.
- Partner closely with executives, business partners, and executive assistants on cross-functional events and scheduling.
- Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.
- The individual must have the ability to work independently on various projects from conception to completion, and must be able to work under pressure, at all times, to manage or work through a variety of activities and confidential matters with discretion.
- Arrange domestic and international travel schedules and agenda preperations
- Manage conference room scheduling where appropriate and work effectively with meeting organizers and office management to efficiently and effectively schedule meetings.
- Be aware of conflicts and adept at keeping leadership team aware of updates and working around conflicts in a proactive and skilled manner.
- Reservations (e.g. restaurants, shows, conferences).
- Assists with company local events & meetings (onsite/offsite conference room reservations, catering, décor, coordination, etc.).
- Mailing and shipping items if required
- Be the point of contact for the EMEA Sales Leadership Team
- Buying gifts and shipping/sending
- Other duties and projects as assigned
- Exemplary written and verbal communication.
- Demonstrated ability to work independently and prioritize multiple, high-priority tasks.
- Ability to interact with people at all different levels including senior management and executives.
- Unimpeachable judgment and discretion in handling confidential information.
- Flexibility to perform job tasks outside of job description when necessary.
- Strong working knowledge of Microsoft Office Suite.
- Remote-first culture
- Market leader in compensation and equity awards
- Competitive vacation and flexible working arrangements
- Comprehensive and inclusive health benefits
- Physical and mental wellness programs
- Paid parental leave, including adoption
- A variety of professional development and mentorship opportunities
- Offices with stocked kitchens when you need to fuel innovation and collaboration
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
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