Senior Administrative Assistant

DE&S have an exciting opportunity available to join the Business Management Team at RAF Waddington as a Business Co-Ordinator. In this role, you will take responsibility for document management and retention, tasks with looking at office 365, knowledge information management, record management and implementing improvement initiatives. You will handle highly sensitive classified data files, with responsibility for digitising and archiving paper files. There will be an element of supporting the administrative hub, providing business services to the delivery teams. You will also provide advice and effective business management services consistently to multiple stakeholders.

About the role
In this role, you will have the opportunity to:

• Undertake digital reviews of Office 365, MS Teams and record management
• Assist the knowledge information management team
• Take part in monthly meetings to identify best practice & improvements
• Oversee training coordination
• Manage reports, progress tracking & monitoring
• Digitise, archive & dispose of files and design the process to do this
• Support information asset reviews and produce plans
• Support the wider admin hub with all records and information management

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria:

• Experience with record, data or information management in a complex organisation
• High level experience with MS Teams
• Strong planning, organisation & comms skills

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Problem Solving
• Strategic Thinking & Planning
• Changing and Improving
• Delivering at pace

Benefits

We're pleased to offer a generous benefits package to support everything from your work-life balance to your bank balance, including:

• 25 days’ holiday a year, plus 1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• A market-leading employer pension contribution of around 27 percent, an annual performance-based bonus, and recognition awards
• Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
• Access to specialist training and funded professional qualifications, with plenty of opportunities and support for progression
• A huge range of discounts including retail, sports, leisure, restaurants, gifts, days out, holidays, cinema, motoring, insurance, health care, gym memberships, and more
• Up to six days of paid leave a year for volunteering
• Enhanced maternity, adoption, and shared parental leave schemes, offering 100% pay for 26 weeks (after a qualifying period)
• We champion a diverse and inclusive environment, where everyone can be themselves and give their best. We believe that by harnessing the power of different ideas, experiences, and perspectives, we can achieve our ambitions, together. If you have a disability or additional need that requires accommodation, please let us know.
• Discover more about Little Book of Big Benefits and pension schemes.

Job Types: Full-time, Permanent

Salary: £26,000.00-£28,000.00 per year

Benefits:

• Company pension
• On-site parking
• Store discount
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Lincoln

Reference ID: 844