Marketing Assistant

DeMontfort Fine Art is the world’s largest and fastest growing network of contemporary art galleries. Our mission is to make beautiful artwork accessible to an ever-increasing audience of customers. With over 90 galleries across the UK under the brand names of Clarendon Fine Art and Whitewall Galleries, an online business, onboard 14 luxury cruise ships and in the US, we have ambitious growth plans both in the UK and internationally.

Reporting into our Events Marketing Manager, this is a brand new role within the business, and a perfect opportunity for a self-motivated, organised, and adaptable individual to work in a fast-paced office environment. We are seeking a tenacious and confident self-starter who can flourish in a fast-paced and entrepreneurial environment.

Role Responsibilities:

• Creating event marketing briefs and uploading to our workflow platform, Monday.com.
• Setting up, populating and updating tasks on our workflow platform to ensure all projects are up to date.
• Managing print marketing timescales with our inhouse Design Studio and external suppliers.
• Arranging installation and removal dates for Gallery points of sale, i.e any printed marketing materials such as posters and banners.
• Liaising with Merchandising and Artist Programme Managers to request artist imagery for Marketing purposes.
• Managing print marketing timescales with other departments such as our inhouse Studio.
• Liaising with our Digital team to request marketing QR codes for creation, test and linking.
• Scheduling all events and associated tasks in Outlook diary with the support of the Events Marketing Manager.
• Final E-shot test and sign off before going out to client database from a content and final user functionality point of view.
• Proofing all marketing assets and literature for all brands and locations.
• Planning delivery dates and sending marketing delivery requests to our Operations Centre for all relevant marketing items.
• Writing event marketing plans and communicating these as well as various other event information to gallery teams via email.
• Supporting new Gallery openings, specifically with all print-based marketing.
• Organisation of mail-drops when required with external partners.
• Management of all postal mailings with our external distribution house, working on our CRM to select the relevant data alongside our Marketing Intern to cleanse data.
• Purchase order management for those orders raised externally.
• Supporting the Events Marketing Manager with research and booking of events entertainment, catering and any additional event requests.
• Any other associated administration duties as required.

Your Skills:

• You will have strong administration and organisational skills and have the ability to work on a number of projects at once with a high attention to detail, accuracy and quality.
• Proficiency in MS Office and the ability to pick up bespoke, internal systems.
• You will need to be collaborative, resilient, confident and hands on as well as passionate about helping the brand achieve its goals.
• Great verbal and written communication skills.
• Able to work in a fast-paced environment within a goal orientated team.
• Excellent writing and grammar skills.
• Experience within a PA, fast paced Administration or Marketing role would be advantageous.

Why Work For Us?:

• 25 days annual leave + bank holidays.
• Hybrid working.
• Free onsite parking.
• Contributory employee pension scheme.
• Join the wider company at social events throughout the year.
• We offer a 24/7 helpline for you and your relatives, somebody to talk to, mental health assessments and action plans for short term counselling.
• We offer you benefits and discounts including food, drink, retailers and fun days out!
• Milestone rewards to celebrate your big life events both inside and outside of work.
• Seasonal ‘thank you’ gifts from the company throughout the year.

Please note that due to the volume of applications we receive, we are unable to reply to unsuccessful CV’s at this initial screening stage.