Accounts Assistant

Role: Accounts Assistant (12 months FTC)

Working arrangement: The team works in a hybrid model (3 days in our Holborn office and 2 days from home). During the onboarding and probation period, you will be expected to spend more time in the office to learn the company culture, processes and get to know the various stakeholders whom you will be supporting in your role.

About Doherty Associates

Doherty Associates (DA) has delivered IT solutions for over 30 years to some of the world’s most prestigious and demanding clients. We focus on professional and financial services sectors, including private equity, venture capital, and legal firms, including top ten UK law firms.

We are a Microsoft Gold Partner, are proud of our Tier 1 Microsoft CSP relationship and are ISO27001 & ISO9001 accredited.

We’re a pioneering and innovative organization; we pride ourselves on our passion and expertise to deliver transformations and managed services to our customers, who rely on us to bring specialist expertise across cloud solutions, hybrid working, modern workplace and a holistic approach to security. We have built a reputation as a company that keeps its promises and delivers quality.

About the role

Reporting to the Financial Controller (FC), the Accounts Assistant will be part of a team of 4. You will support the business by completing routine clerical and accounting tasks and other day-to-day transactional accounting duties. This role is integral to the close-knit, highly supportive and motivated finance team, where collaboration is imperative to effective business operations.

This role will suit a detailed-orientated finance professional, with solid numerical skills.

Responsibilities

Maintain an accurate and complete record of accounts payable for the business:

• Post of accounts payable invoices to correct nominal ledger codes in Sage Line 50 (matching, batching, coding)
• Match purchase orders from CRM system and goods received notes to invoices posted on accounting system
• Obtain approvals from budget holders for invoices not authorised via the PO process
• Liaise with suppliers to validate change of supplier details, resolve queries and general communications
• Prepare and present weekly payment runs to Financial Controller and CFO. Once signed off, set up payments in Sage Line 50 and online banking platform
• Prepare weekly forecast of payments for outstanding AP invoices

Maintain accurate forecast of payments to suppliers for outstanding invoices to feed into weekly cash flow forecast

• Reconcile credit card transactions and upload these to the correct nominal ledger codes in Sage Line 50

Maintain accurate and up to date record of bank account transactions:

• Post daily bank transactions in Sage Line 50 (payments, direct debits and standing orders)

Credit Control:

• Liaising with clients on credit control matters and ensuring client invoice queries are resolved in a timely manner

Ensure recharged expenses are accurately billed to clients:

• Analyse purchase invoices to see what needs to be recharged to clients
• ​Ensure recharged expenses are billed out to clients in a timely manner in accordance with deadlines set
• Reconcile recharged expenses to the balance sheet on a monthly basis

Month-end:

• Adhere to the month-end timetable published by the Financial Controller
• Carry out other allocated tasks

Support the Finance Team:

• Assist with the management of the Accounts mailbox in conjunction with other team members
• Running D&B reports for prospective client credit checks
• Setting up new clients on the accounting system and adding necessary information into the CRM
• Ad-hoc requests

Qualification, experience and skills

• AAT qualified
• Solid Accounts Payable background
• Experience using Sage 50
• Solid background in SME bookkeeping
• Solid MS office skills, especially Excel
• Very good spoken and written English
• Excellent interpersonal skills
• Excellent time management skills – experience of delivering to agreed timeframes

About the person

• Professional demeanour
• Relentlessly reliable, keen to go extra mile
• Empathy – ability to listen to understand and support
• Adaptable – able to support and adjust to changing workloads and priorities
• Methodical, diligent and precise – taking pride in the accuracy of your work Independent. Proud to own and drive their remit of work
• Collaborative - ability to develop and maintain relationships across different functions
• Articulate with excellent communication skills, both written and verbal
• Positive ‘can-do’ attitude
• Excellent time management; able to deliver to agreed timeframes
• Curious; ability to spot inconsistencies and query as and when required

What we offer in return

• Basic salary plus performance bonus (pro-rata for FTC)
• Company pension scheme
• Employee Assistance Programme (wellbeing, physical, financial)
• Private medical insurance
• Income protection insurance
• 33 days holidays, including 8 days of bank holidays (pro-rata for FTC)
• Day off on your birthday
• Company sick pay

And more!

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Salary: £28,000.00-£32,000.00 per year

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus

Work Location: Hybrid remote in London