Executive Assistant II - FT - Days - Administration

El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. Come join the team that makes this happen.

Applicants MUST apply for position(s) by submitting a separate application for each individual job posting number they are interested in being considered for.

FTE

Scheduled Bi-Weekly Hours

Work Shift

Job Description

Under general direction, provide administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff, including but not limited to managing the executive's calendar, and responding on behalf of an executive to internal and external stakeholders.

Performs and oversees special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation. Handles, details, and directs work of a highly confidential and critical nature to support the executive on matters of significance. Provides planning for special events, includes managing vendors, scheduling, selecting venues, and coordinating details.

Advises Executive team members regarding the Board and/or Board Committee agendas, materials, and action items. Manages, under general direction from the executive team, Board and/or Board Committee agenda development, meetings logistics, and completion of action items. Liaises with key stakeholders who provide vital support to the District and Hospital Boards of Directors and Advisory Committees.

Key Responsibilities

Manage medium to large projects in scope, including but not limited to:

Other duties as assigned.

Qualifications

Bachelor's degree with five years executive-level support OR Associates degree with seven years of administrative experience, at least three at the executive level

Prior healthcare administrative experience in an executive setting preferred.

Preferred experience with Boards including preparing and coordinating board/committee meetings, attending meetings and taking minutes, noting and managing action items, all in compliance with corporate or government standards. Experience with Board portal is ideal.

Demonstrated experience managing multiple complex priorities for executives (including calendaring, communications, etc.).

Strong interpersonal skills; ability to to communicate and influence effectively with all levels of the organization including outside vendors, employees, physicians and members of the executive team, both verbally and in writing.

Strong customer service experience.

Expert level experience using MS Office applications including Word, Excel, PowerPoint and Outlook.

Ability to learn new software solutions (i.e., Board Portal)

Excellent organizational skills and able to work independently.

Must also have demonstrated ability to work effectively in a team environment.

Demonstrated ability to be flexible and work under changing conditions requiring reprioritization of workflow.

Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization.

Ability to multi-task with demanding timeframes and competing priorities.

Ability to use a high level of discretion and maintain all confidentiality.

Advanced project management skills.

Ideal candidate will be familiar with the Brown Act and have supported a public board. Ability to complete legal and technology training related to the District and Hospital Boards within 60 days of hire.

Salary Range:

The Physical Requirements and Working Conditions of this job are available. El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation.

An Equal Opportunity Employer:
El Camino Health seeks and values a diverse workforce. The organization is an equal opportunity employer and makes employment decisions on the basis of qualifications and competencies. El Camino Health prohibits discrimination in employment based on race, ancestry, national origin, color, sex, sexual orientation, gender identity, religion, disability, marital status, age, medical condition or any other status protected by law. In addition to state and federal law, El Camino Health also follows all applicable fair and equitable employment policies from the County of Santa Clara.