Executive Assistant

Please send your CV and a covering letter or video (maximum of 2 minutes), following this link: https://forward-institute.jobs.personio.com/job/976558?_pc=681922#apply explaining.

We are excited to launch our search for an experienced organisational whizz to join the FI Team as a maternity cover Executive Assistant to three senior members of our organisation. This is a critical role which will give the right individual a unique opportunity to develop a great insight into a purpose driven organisation through an exciting period of growth.

Specific support required includes:

EA to three Directors

• > Support our Chief Executive, Senior Director and Chief Impact Officer (CIO); manage their busy diaries and travel schedule, responding to changes at short notice and prioritising based on organisational needs and requirements of our partner organisations.
• > Support them in preparing for the short and long term demands on their time, by always being a step ahead and considering what they need to do their job to the best of their ability.
• > Communicate with multiple external partner organisations and contacts, who are often high profile and senior, as a considerate, helpful and conscientious voice of the FI.
• > Collaborate with colleagues across the Forward Institute to help drive communication, efficiencies, and ensure maximum productivity
• > Research External Meeting attendees prior to meetings and provide detailed and accurate written or verbal briefs to the directors.

Leadership Team, Board and all Team Events

• > Co-ordinate, organise and carefully consider the ongoing rhythm of meetings across the Forward Institute, including those for Board, the Leadership Team, and the FI team.
• > Support the Chief Executive to run the Leadership Team in a meaningful and considered way.
• > Prepare and edit correspondence and documentation for Board and Leadership Team meetings, including drafting agendas, compiling papers, documenting actions and minutes after meetings.
• > Track actions and initiatives that the Directors are responsible for and follow up on actions on their behalf.
• > Coordination and strategic planning of our team days and annual team retreat, including considering content and working with a facilitator.

Operations support

• > Work to keep information up to date on Salesforce where relevant with our Salesforce Manager.
• > Manage expenses on Xero and all other general administrative support for the Directors.
• > Line management of Office Manager and PA to the (other) Directors.

ABOUT YOU

We don’t expect the person we hire to have ALL the following but hopefully this gives you a sense of what would enable you to thrive in this role and in our team:

APPLY IF...

• > You’re incredibly organised; confident in your ability to coordinate multiple tasks, manage competing priorities and work to tight deadlines.
• > You are passionate about what we are trying to do and you see this as an opportunity to align your values and purpose with a successful social enterprise with big ambitions
• > You are proactive; you spot the things that need doing and get them done whether you've been asked to or not.
• > You’re a good communicator; comfortable working with senior leaders and everyone across our team, and have good written and verbal communication abilities
• > You have strong attention to detail, and are happy working both independently and in collaboration with others in the team
• > You understand what it takes to really make things happen in a busy and growing organisation
• > You understand the importance of discretion as you will be exposed to confidential information working for Senior Directors
• > You have an excellent sense of initiative, with the ability to predict what might be needed and when, and how you can best prepare yourself and those around you accordingly
• > You’re a natural at seeing the bigger picture in the short, medium and long term

YOU’LL LOVE IT HERE IF YOU...

• > Are optimistic, bring warmth and good humour to work, have a strong collaborative work ethic and bring positive intent to every situation
• > Have a curious mind and are always open to the insights and perspectives of others
• > Are passionate about being efficient, resourceful, creative and a great problem solver
• > Love the idea of working somewhere people share your values and are fully focused on making
• a meaningful impact on the world
• > Would enjoy working in a fast-paced environment, are happy to work without a big support
• structure around you, and would like to grow with a small but ambitious organisation as it develops over time

BENEFITS

CORE DETAILS

Salary: £40- 50k

Type: It is envisaged this will be a full-time, fixed term (10-12 months) role Start date: To start at the beginning of May.

We are based in London, one of the world’s most diverse cities, with a workforce that’s 36% ethnically diverse and where 39% of the working population is of working-class background. We want our workplace to reflect the community we belong to. That’s why we welcome people from all walks of life who have the skills we seek.

OTHER BENEFITS

• > Pension allowance (5% employer contribution)
• > Generous holiday allowance (30 days) – and a progressive approach to flexible working and
• being an organisation that allows our team to live full and flourishing lives
• > Hybrid working, with an expectation to be in our office a minimum of 2 days per week.
• > An intense but fun working environment. We’re a rapidly growing, high energy and ambitious team who love our work and making a big impact
• > Working for an organisation where we take our values and purpose seriously, and work hard to practice what we ‘preach’
• > An opportunity to observe systemic change as it happens and be part of the team working out how big business can have a positive impact on the world
• > We invest in our people: not just through benefits but through training and development and promoting our team.
• > All our team have access to world-class development opportunities and an amazing range of speakers – from senior leaders like Dame Eliza Manningham-Buller (former Director General of MI5) to entrepreneurs like Sir Tim Smit (Founder of the Eden Project) to thought leaders like June Sarpong (Head of Creative Diversity at the BBC)

LOCATION

• We’re based by Chancery Lane, within easy walking distance of a number of over and underground stations. We expect the team to split their work between the office, our partner organisations and home.

TO APPLY

Please send your CV and a covering letter or video (maximum of 2 minutes), following this link: https://forward-institute.jobs.personio.com/job/976558?_pc=681922#apply explaining,

• > Why you are interested in this specific role; and
• > What you are passionate about and what makes you a great fit for the Forward Institute

Applications without a covering letter will not be considered.

The deadline for submissions is Monday 13th February 2023. First round interviews will take place the week of 20th February, and second on the 27th February. Please let us know if you envisage this being a problem.

Job Types: Full-time, Fixed term contract
Contract length: 10 months

Salary: £40,000.00-£50,000.00 per year

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Flexitime
• Private medical insurance
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London

Application deadline: 13/02/2023