HR Assistant

Background

Human Relief foundation was established in 1991, An NGO working all over the UK and overseas., providing aid and relieving the sufferings of those who have been affected by war, environmental disasters, and social disruption. We envision a world in which every man, woman and child can enjoy an empowered life, a life of security, dignity, and equal opportunities, in which the basic requirements of all people are met.

We are looking for an experienced HR generalist/ officer or someone who wants to take on challenge and step up to take on more responsibilities. This is a great opportunity for someone who wants to gain experience as generalist and be independent to create and lead on projects.

Key Responsibilities

· Leading and directing a comprehensive HR service to HRF and its subsidiary company Delta One Investments Ltd. Covering 4 offices and 6 charity shops in the UK. Also over seeing International staff.

· Understanding the full furlough process and completing necessary paperwork and documents, recording all staff letters, and holding meetings ensuring all managements are aware of the changes.

· Arranging and conducting meetings regarding business updates with the management team.

· Employee relations, including managing absence, disciplinarians, grievances, and sickness, completing all investigations, necessary documents, advising coaching and support managers in all ER matter.

· Liaising with third party companies such as solicitor, regarding training, agreements etc.

· Manage and maintain accurate personnel files and other employee information.

· Ensure all HR internal systems and files are kept up-to-date and in line with data protection legislation

Update and maintain HR records ensuring all starters and leavers are processed appropriately and accurately.

Completing inductions for new starter and completing all relevant documents for the new starter pack

Understanding and conducting the full process of recruitment, from creating job descriptions to placing adverts and conducting and arranging interviews.

Updating policies and procedures when necessary and communicating with all staff any changes.

Understanding settlement agreements and liaising with relevant third party to complete all transactions

Organising relevant training for employee’s development and for health and safety

Understanding the development of employees and implementing change

Understand reward and brining in effective resource to motive employees and enhance learning

· Assist and respond to HR queries in a polite and timely manner

· Monitor and maintain both electronic and manual personnel files ensuring that all employee information is collected, recorded, and filed as per the Data Protection Act

· Ensure pre-employment checks are completed, e.g. reference requests, DBS and credit checks

· Carry out and complete all leaver administration, holiday reconciliation, leaver letters and exit interviews

· Monitor and carry out all holiday’s requests and updates regarding annual leave and TOIL.

· Prepare consultancy contracts and maintain consultant records and files.

· Maintain the organisational chart.

· Note take, produce and circulate the record of management meetings (when required)

· Preparation of monthly payroll submissions to the finance department, bringing all payroll anomalies to the finance department

· Monitor, maintain and acknowledge complaints received and keeping the complainant up to date on the progress of the complaint

· Ensure that all HRF staff use and comply with appropriate and good administrative procedures and systems that create conducive working environment in all workplaces/offices.

· Conduct regular visits to sub-field units/offices to ensure regular monitoring, supervision, and coaching of staff on relevant operation support issues,

· Co-coordinate HR functions and internal meetings, HR data input analysis and presentation.

· Undertake any other reasonable duties that are consistent with the job and at its level of responsibility as and when required by the management.

·Ensuring all letters and documentation are completed and all tasks carried out in a proactive and effective manner.

· Ensure Health and Safety risk assessments and compliance are met at HRF offices and the charity shops.

Hours of work- 40 hours a week/ full time Monday to Friday

Location- Bradford

Benefits-

20 days of holidays plus 8 bank holidays

Time off in lieu- any additional hours worked can be given as TOIL.

Employee Assistance Programme (24/7 confidential helpline)

Employee Contributory Pension Scheme

Additional Duties - Secretarial duties to the CEO/President (when required)

Managing CEO/Presidents diaries and making appointments

Booking rooms and travel arrangements

Drafting letters and other documents

Arrange meetings and replying to emails

Undertaking any other duties that are consistent with this role.

Person Specification

Degree in Management or related field

Excellent communication skills

Ability to adapt to new situations and needs.

Ability to develop and build capacities of staff.

Able to be extremely organised and proactive.

Disposition of a team player.

Ability to work independently and provide initiative in improving systems.

Willing to travel to remote locations and in difficult terrains.

An understanding of HR policies and procedures

Understanding all aspects of health and safety

Proven experience of using office filing systems

Proficient in Microsoft Office

Ability to conduct research and produce reports

An understanding of the importance of confidentiality and the Data Protection Act

Commitment to HRFs mission, vision and values

Job Type: Full-time
Contract length: 12 months

Salary: £22,000.00-£24,987.81 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bradford: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (required)

Licence/Certification:

• CIPD (required)

Work Location: In person

Expected start date: 05/06/2023