Accounts Payable Supervisor

Overall responsibility for effectively managing the accounts payable team and associated processes, ensuring a clean and accurate ledger is achieved and maintained each month, including personal responsibility for designated vendors on the purchase ledger, ensuring that accounts are accurately settled within agreed terms, resolving all queries internally and externally and maintaining integrity of purchase ledger. Effectively manage and lead the AP team, monitoring KPIs, identifying and implementing process improvements to develop the efficiency of the function.

Duties & responsibilities

• Establish, demonstrate, and maintain clear ownership of all accounts payable processes, developing KPIs and a strategy to identify improvements to support the demands of the business
• Effectively manager designated accounts within the Accounts Payable ledger consisting of multiple currencies, ensuring accounts are settled within terms and queries are dealt with promptly and brought to resolution in a timely and efficient manner
• Direct line management of Accounts Payable team, providing support and guidance to ensure delivery of a smooth and efficient, identifying any training and development opportunities
• Run daily goods received note reports and match to supplier delivery note and eventually invoice. Liaise with Purchasing Department regarding price and quantity discrepancies, to resolve all queries
• Process invoices, expenses, and debit notes to the Accounts Payable and General Ledgers through the established company process
• Process invoices from HydraForce Inc, as required and reconcile the AP account to HF Inc’s AR account as required by the Group Financial Controller.
• Generate payment runs ensuring overdue suppliers and employees’ expenses are paid on a regular basis and ensuring early settlement discount is achieved by paying within specified time limits.
• Update Sterling and foreign currency cashbooks prior to month end and post AP cash/cheques to Accounts Payable and General Ledger.
• Assist the Financial Controller by updating the GBP/EUR/USD cashbooks for all payments made and reconcile to Bank Statements.
• Reconcile the AP Ledger to Suppliers’ Statements on a monthly basis and ensure there are no unrecorded liabilities, and the resolution of any AP debit balances.
• Maintain the Supplier Bank Details File both in paper form and in Bankline, requesting bank details, setting up new payees and changing details as required.
• Prepare Month End Reports and close the Ledger within agreed timelines
• Provide support to other members of the team as required

Qualifications & experience

• AAT Technician level as minimum or qualified by experience

• Previous experience in busy purchase ledger department with successful track record of processing high volumes of transactions
• Experienced in multi-currency purchasing and dealing with non-UK suppliers
• Previous responsibility in efficiently running a purchase and payments function
• Computer literate, with sound knowledge of Microsoft packages, particularly Excel and Word
• Experience of using FourthShift desirable, although training will be provided
• Previous experience of Manufacturing sector essential
• Experience of working with FourthShift (MRP system) or similar

Skills

• Ability to multitask whilst meeting deadlines
• Ability to work as part of a team and independently to deliver a common goal or objective and work across team boundaries to build and strengthen working relationships
• Excellent organisational skills, with the ability to plan, organize and prioritise workload, including coordinating with others and ensuring that deadlines and targets are met

• Excellent interpersonal skills, able to liaise at all levels and across different cultures
• Effective communication skills, both written and verbal with the ability to liaise with people at all levels
• Able to work on own initiative
• Attention to detail essential

The HydraForce story began in 1985 when the company was founded near Chicago by several partners who saw the mobile equipment industry’s need for quality hydraulic cartridge valves and manifolds delivered in a timely and responsive manner. They also saw the potential for engineering innovation and design flexibility offered by cost effective and space-saving cartridge valves and hydraulic integrated circuits.