Legal Administrator

Details

Part-time

Sheffield

30/06/2023

Location

47 Bank Street, The Synergy Building, Belgrave House, Sheffield, S1 2DR

About the job:
You should possess strong IT skills; be an excellent communicator with a positive outlook and be a team player with the ability to use initiative. Overall you should be motivated, flexible and adaptable.

You should have the confidence and ability to communicate clearly and concisely at all levels, both in writing and verbally. We put clients’ needs first, so you will need to have the ability to prioritise your workload and to develop relationships.

This is a fantastic opportunity for somebody who is pursuing a career in the legal sector. The vacancy would suit somebody who is currently studying law at undergraduate level or an ambitious and talented postgraduate looking for a well-defined route to qualification.

Key Responsibilities:
You will be required to do the following:
Providing a full and effective secretarial support for the department as per the Legal Secretary job description (please see below):
Working with team members to assist in handling, state administration matters, Wills, Powers of Attorney, Trusts and Court of Protection work;
Assisting with residential matters, such as estate property sales, and obtaining office copies;
Copy typing and digital dictation to prepare general correspondence and composing of letters;
Managing and administering a high volume of incoming and outgoing post and email correspondence;
Managing incoming and outgoing post/faces for the department, including urgent hand delivers (if required);
Answering a high volume of telephone calls and taking messages, subsequently arranging appointments on behalf of senior members of the team.

A full copy of the job description is available to applicants upon request.

Secretarial Duties:
You will be required to do the following:
Producing all of the department’s documents and correspondence not otherwise produced by the Document Production department;
Proof reading and checking of final documents as authorised by Solicitors, preparing and collating all necessary attachments prior to dispatch;
Provision of quality control and service feedback to the Document Production Team;
Liaising with the Document Production Team as necessary to ensure that all documents are produced within the required deadlines;
Liaising with the Administration hub;
Liaising with Solicitors and/or clients to efficiently complete the file opening process;
Acting as a point of contact in the absence of an executive liaising with clients, other professionals and colleagues on their behalf.

A full copy of the legal secretary job description is available to applicants upon request.