MDT Coordinator

MDT Coordinator -Cancer Services

Band 4 ( Fixed Term - 12 months)

Hours: 37.5 per week

Are you bright, enthusiastic, organised with high attention to detail, with good communication and teamwork skills? Would you like to play a key role in ensuring our cancer patients get the treatment promised by the NHS constitution?

We are looking for a skilled administrator to join our Cancer MDT Coordinator team. Based in the new Cancer centre at Milton Keynes Hospital.

The right applicant will be expected to support multi-disciplinary cancer teams, by contributing to cancer patient tracking, scheduling, chasing, organising MDT’s and ensuring the national cancer waiting times dataset for their specialties is accurate.

The role is predominately desk based, involving fast paced, detailed data input and interpretation of clinical information. The successful applicant will be required to use of multiple clinical systems, work with consultants, nurse specialists and other administrators while meeting tight weekly deadlines. They will also be required to arrange and live type (minute) MDT meetings, using technical terminology.

The successful candidate must be able to work using their own initiative, but also as part of a team. You will be expected to work across all tumour sites within the team providing support to MDT meetings and managing patients along the cancer pathway.

There are both internal and external training opportunities for the right applicant.

Patient Tracking, appointments and audits

To actively track patient’s progress on a daily basis, throughout the patient pathway to ensure care is carried out in a timely fashion and follows escalation and PTL (Patient Tracking List) processes.

To ensure that all cancer referrals received by Trust are record in a timely fashion into Somerset/PTL and patients have a booked first appointment, investigation and procedure and record details on the appropriate electronic system.

To collect and record cancer waiting times and report potential breaches

To establish effective communications networks with MDT teams and actively participate in development and change to any systems to improve the patient journey and team performance.

To develop proficiency in using all the Trust supplied patient information systems (Ecare, Ice, Insight etc), as required by the role to ensure accurate recording of patient journey.

To ensure all data is recorded accurately, to the required level of detail and be actively involved in data quality audit and improvement.

Be familiar with tumour site specific national audits/spreadsheets or National Databases and enter data to these in a timely fashion from the completed data collection proformas

Using Trust databases, facilitate collection of data for all cancers and enter this onto an appropriate database.

Highlight capacity issues to Cancer/Operational Manager or nominated representative in a timely manner.

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• On-site nursery (chargeable)
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on-site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Liaise with professional team members for guidance on medical information related to audits.

Input to Somerset Cancer Register of all data fields relevant to national speciality and Government audits.

To develop proficiency and skill to provide cover for the Cancer Appointments’ Booking Co-ordinator as required.

Cancer Multi-Disciplinary Team (MDT) meetings

To ensure that all appropriate cancer patients are identified and discussed at MDT.

To ensure MDTs are planned, scheduled and prepared in advance, with specific attention to the impact of bank holidays or staff absence. Including invites, attendance lists, room bookings, staff cover and handover.

Preparation and distribution of agendas as required by the Cancer Lead in line with agreed weekly schedule.

Entering minutes of meetings into Somerset (or equivalent) and circulating as necessary for approval.

The operation of video conferencing (Lifesize or MS teams) equipment during Multi-disciplinary meetings. With responsibility for the effective running of video conferenced meetings, including the setting up and operation of equipment and the room.

Ensure patient information is sent to Medical Records for inclusion in patient electronic records.

To ensure patient MDT outcomes are sent to GP within 24 hours of approval of minutes.

To ensure Inter-provider Transfers (IPTs) are sent to tertiary centres within 24 hours of the MDT decision or when necessary consultant letter.

Implementation of the Operational Policy for relevant MDTs. The post holder will also be expected to participate in the working group for the ongoing development of cancer services policies.

Co-operation with Cancer Manager in all aspects of information gathering for Peer Review.

To provide cover for MDT Co-ordinators’ leave.

The post holder will:
Work as a key member of the Cancer Services team ensuring that our cancer patient’s care and experience is central to every stage of their journey

Support Cancer Leads in delivering effective, well-structured MDT

Ensure accurate and timely tracking of all required data for all of their cancer patients on Somerset CancerRegister, while meeting the data standards for Cancer Waiting Times, National Cancer Audit requirements and local SOPs

Undertake all aspects of tracking patients to waiting time targets including escalating demand and capacity issues promptly at an early stage of the patient pathway

Ensure Standard Operating Procedures (SOPs) are being adhered to, escalating any identified amendments to the Manager

Be actively involved in continuous service improvement and developments

Please refer to the Job Description for further details.