Office Administrator

MK Accommodation are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to the directors and managers and coordinate all daily administrative activities.

The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretaryor relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.

As a secretary/administrator, you'll need to:

• use a word processing package such as Microsoft Word
• audio and copy type
• write letters
• write e-mails
• To complete inbound and outbound phone calls
• deal with telephone and email enquiries, using an email system (e.g. Microsoft Outlook)
• photocopy and print various documents, sometimes on behalf of other colleagues
• organise and store paperwork, documents and computer-based information
• create and maintain filing and other office systems
• keep diaries and arrange appointments
• schedule and attend meetings, create agendas and take minutes - shorthand may be required to do this
• book meeting rooms and conference facilities
• liaise with staff in other departments and with external contacts
• order and maintain stationery and equipment
• organise travel for staff

You may also carry out the following duties:

• use a variety of software packages (including Microsoft Excel, Access and Powerpoint) to manage data and produce documents and presentations
• use content management systems (CMS) to maintain and update websites and internal databases
• manage and maintain budgets and carry out invoicing
• sort and distribute incoming post and organise and send outgoing post (this may involve the use of a franking machine)
• recruit, train and supervise junior staff and delegate work as required
• Analyse statistical data
• arrange in-house and external events
• arrange training for staff members.

The ideal candidate will have the following skills & qualities:

• Be organized
• Have good critical thinking skills
• Have a willingness to learn and develop as a professional
• Be punctual

Job Types: Full-time, Part-time, Permanent
Part-time hours: 25-40 per week

Salary: From £10.00 per hour

Benefits:

• Casual dress
• Free parking
• Language training provided
• On-site parking
• Referral programme
• Sick pay

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Overtime
• Weekend availability

Supplemental pay types:

• Bonus scheme
• Commission pay
• Performance bonus

Ability to commute/relocate:

• Birmingham, B1 2RX: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 20/02/2023