141944 R1 Secretary

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**

The post holder will work across both the Chair and Chief Executives Office and the Performance Function within the Deputy Chief Executive Office.

A summary of the purpose of this role across these offices is:

To provide a comprehensive secretarial, clerical and administrative service.

To provide flexible cover and support for the Executive Assistant, including personal assistant duties under guidance as required.

To ensure all material and correspondence (emails, letters, phone calls) received through the office(s) is effectively managed across the wider organisation (under guidance) so that these are appropriately acted upon in a timely fashion. This includes adhering to the existing systematic tracking systems in place and expanding these when necessary to effectively prioritise, redirect or escalate.

Data input to and/or extraction from databases or spreadsheets, reporting and producing correspondence as required.

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions please contact Georgia Sherratt on 0131 465 5804 or at Georgia.Sherratt@nhslothian.scot.nhs.uk