HR Assistant (3-month FTC)

Founded over 20 years ago by three entrepreneurial women with apassion for beautiful, practical and comfortable homes, OKA is more than afurniture and homeware retailer: it is a love affair with living well.

We inspire people to confidently create a home that reflectstheir personality, a space where nothing should be too precious or perfect tobe enjoyed with family and friends. British-born, today we have 13 storesacross the UK and are excited to have recently opened our third store in theUS an established Interior Design and Trade business, a mail-order serviceand a thriving website.

Weare currently looking to recruit a full-time HR Assistant on a 3-month fixed term contract to support our PeopleOperations Team, based at our office at Ixworth Place, London.

Weoperate a hybrid working model: three or more days from the office, theremainder of the week from home.

ABOUTUS

Weknow the best work is done by people who enjoy their jobs, so we create a funand nurturing environment where everyone feels valued and is able to thrive. Weare looking for an agile and proactive HR Assistant with a positive attitudeand entrepreneurial spirit who can help us nurture this company culture.

Reportingdirectly to the Global People Operations & Payroll Lead the HR Assistant willbe acting as the first point of contact for day-to-day people admin, payrolland benefit queries and will provide excellent support to the People Team.

KEYRESPONSIBILITIES

• Support with the administration of themonthly and bi-weekly payroll process, checking and reconciling the payrollreports to ensure our people can depend on us to pay them accurately and ontime.
• Providing exceptional service toanyone contacting the People team with regards to payroll or People servicesqueries, ensuring queries are dealt with in a timely and accurate manner.
• Manage the HR inbox, responding toqueries and escalating any concerns.
• Managing the administration of otherstaff benefits, including pension, health insurance, season ticket loans,voucher codes, childcare vouchers, eye care vouchers and our cycle to workscheme.
• Producing offer letters, contracts,employment change letters and consultancy agreements.
• Managing the new starter process andleaver process.
• Conducting new starter right to workchecks, escalating any concerns to the Global People Ops & Payroll Lead.
• Ensure our HRIS is always up to datewith starters, changes and leavers so that it is always accurate for reportsand payroll.
• Filing all employee relateddocumentation.
• Ensuring all trackers are updated inline with the relevant process.
• Ensuring that employment referencesare requested and obtained for all new starters prior to the employee starting.
• Supporting the probation process,running reports and distributing reminders to the relevant managers andproducing relevant paperwork.
• Supporting the wider People team onprojects.

ABOUTYOU

• Relevant experience as an Administrator/ Assistant in a fast-paced organisation.
• Demonstrable experience working with data.
• Strong numeracy and literacy skills.
• Proficient IT skills (especiallyExcel) and experience using databases.
• Excellent attention to detail,accuracy and numeracy, when dealing with salary data, invoices, etc.
• Highly organised.
• Proactive and positive can do attitude.

OUR BENEFITS PACKAGE

• 33 days holiday (including bankholiday entitlement), pro-rata to length of contract.
• Day off for your birthday
• Health Cash Plan
• Generous staff discount: 45%
• EmployeeAssistance Programme
• Discounts on60+ UK retailers via My OKA benefits platform
• Plus, a suite of additionalemployee benefits including free eye tests, social events, online wellbeingcentre and more.

If successful you will become part of the OKA family, a fast-paced anddynamic business. If you would like to apply for this position, please sendyour CV and details of your current salary, salary expectations, notice periodand right to work information via the link provided.