Assistant Attendance Officer

The successful candidate will work alongside key staff in the academy to reduce levels of absence. Working with children and families to promote high level of attendance, reduce persistent absence rates and to support on all statutory functions in relation to prosecutions for non-attendance at school.

Core Duties:

• Work with individual pupils and parents, carers, and families to improve attendance.

• Retrieve absence messages from parents/carers from the attendance line and IRIS system and update absences on the Academy’s electronic database in line with the Academy’s attendance policy.

• Undertake first day contact with parents/carers. Follow up lack of response to first day contact and other contacts by home visiting, or meeting parent/carers in the academy.

• Monitoring and maintenance of the school attendance systems to ensure accuracy with registers and coding

• Liaise with staff to follow through incomplete registers and anomalies.

• Adhere to procedures and systems and undertake necessary administration in this regard.

• Work with a range of academy staff, and other relevant organisations, to help plan strategies and deliver interventions to address individual pupil issues.

• Implement action plans with parents/carers and monitor and report on progress and achievements. Particularly students who are persistently late.

• Working with individual families to reinforce self-esteem and support pupil achievement.

• Sign-posting families to sources of information and guidance, where appropriate.

• Analyse and monitor attendance data to identify trends and issues and to ensure a proactive response.

• Willingness to undertake training to support job role and career development.

• Maintain accurate attendance records, and portfolios of casework and interventions with pupils and families.

Notes:

• All staff are part of a wider academy team. Everyone, therefore, is required to support the values/ethos of the academy and the academy priorities as defined in the Academy Improvement Plan. This will mean being responsive to the needs of colleagues, parents and students and being flexible in a demanding environment. On occasions the post holder may be expected to carry out additional tasks, as requested by the Principal and Governors, which are not specifically specified in this job description.

• This is a new job profile for a new post. It will be for a probationary period of six months initially and is subject to review with the post holder from time to time.

• Due to the nature of this job, it will be necessary for the appropriate level of Criminal Record Disclosure to be undertaken. It is essential that post holders disclose whether they have any pending charges, convictions, bind-overs or cautions and if so, for which offences. Any failure to disclose such convictions will result in dismissal or disciplinary action by the academy.