EA/ Office Assistant- Permanent
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Transatlantic Cost of Living & Purchasing Power Benchmark
Position Overview & Specifications
- Currently recruiting a EA/ Office Manager for a permanent role
- Based in Glasgow City Centre (Hybrid) for a finance solutions advisor
About Our Client
Leading provider of financial soultions
Job Description
Executive and Senior Management Support
- Arrange and co-ordinate meetings and corporate events, liaising with external parties as required
- Book and manage travel arrangements for the Executive and Senior Management team as requested
- Prepare and edit correspondence, communications, presentations and other corporate documentation. This may include minute taking at meetings
- Assist with the management and maintenance of Executives' schedules and appointments
Corporate Services/Office Management
- Ownership of facilities management, liaising with landlords and 3rd Party utility providers
- In-life management of 3rd Party cleaning vendors, ensuring an efficient service of cleanliness is maintained at all times
- Maintain a safe and efficient office by corresponding with all Corporate suppliers such as stationery, confidential waste and fire authorities as required
- Being available on-site to co-ordinate the planned arrival of visitors and vendors as required
- Manage stocks and order office consumables as required
- Support the management of the car parking facility issuing/receiving car passes as required
HR Team Support
- Support the HR team with the efficient on/off boarding of colleagues including liaising with IT as required, the issue/receipt of office passes, keys and fobs and office orientation as part of the induction process
- Work with the HR team on employee engagement initiatives including employee recognition, wellbeing, health, safety, diversity and inclusion initiatives
- Co-ordinate training and development activities as requested, providing administrative support as directed
The Successful Applicant
Education
- Business Administration qualification would be preferrable
Business Experience
- Experience in a similar fast-paced, multi-functional role is a must
- Proven ability in establishing and managing professional and positive relationships with Executive Directors, Senior Managers and other key internal and external stakeholders
- Articulate and confidence in negotiating and managing Vendors and 3rd-Party suppliers
- Competent in all Microsoft Office package
Values and Behaviours
- Flexible and adaptable with a "can do" attitude
- Highly organised with an ability to balance multiple priorities and stakeholders
- Excellent communication skills
- Operational and commercial awareness with an attention to detail and an understanding of the importance of confidentiality
- Proactive, adaptable and result driven
What's on Offer
- Full time, Permanent 35 hours per week (Monday to Friday 9.00am to 5pm)
- Competitive salary and fantastic benefits
- Hybrid working option
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
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