Commercial Administrator

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Petrofac is looking to recruit a Commercial Administrator to join our team at Aberdeen for a12 Month Fixed Term Contract

JOB TITLE: COMMERCIAL INVOICING ADMINISTRATOR

KEY RESPONSIBILITIES:

• Compile Client invoices ensuring all bills are prepared for issue to Clients on a monthly basis in accordance with the contractual terms and conditions.
• Preparation and submittal of Client Invoices.
• Understand the financial information within the commercial agreements e.g. invoice cycles and criteria to which billing takes place.
• Work closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing.
• Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue.
• Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix.
• Check that all information to support an invoice is available in a timely manner for the invoice.
• Work with the projects team to resolve on any queries pertaining to external and internal supplied invoice data.
• Ensure all rechargeable third-party costs are captured in client bills.
• Update the unbilled and debt report and actively chase outstanding debt.
• Ensure at month end data is available for compilation of monthly accounts.
• Assist, where required in collating and uploading timesheets.
• Summarize timesheet information for billing purposes.
• Assist in the third-party compliance process.
• Assist with coding of requisitions where required.
• To assist in the month end accounting process by running job ledger reports and updating reports.
• Provide cover for/or assisting coordinators with other tasks as required.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Advanced Microsoft Excel.
• ERP knowledge.
• Ability to work to close deadlines.
• Work as part of a team.
• Proactive and self-starter.
• Previous experience of client invoicing.
• Oil and Gas experience.
• E&C Experience.