Facilities Co-Ordinator

Hi,

Greeting of the day,

Hope you are doing great !

This is Shahina from Resourcing Group, if you are interested in below job profile kindly send your updated CV and let me know your best time to contact you.

Job Title : Facilities Co-ordinator

Work Location : Tadworth, KT20 7NS

Job Duration : Temp to Perm

Job Timing : 09.00 AM To 05.00 PM

Pay : £11.54 per hour PAYE

Job Description:

Purpose Of Role

Be the first point of call for ensuring the office facilities are running smoothly and effectively for clients' operations. The role also involves supporting the Senior Facilities Coordinator & Contract Manager, undertaking Substitution duties for the Senior Facilities Co-ordinator, ensuring health and safety practices are being always adhered to.

Key Responsibilities

• Supporting the management team and ensuring that all site facilities are running smoothly, ensuring high standards across the site at all times.
• Responsible for opening the site each morning and completing a check of the workspaces ready for the day ahead.
• Coordinating and managing site cleaning contracts, including external maintenance (electrical charging points, meeting areas).
• Responsible for ensuring the office meets required standards and liaising with suppliers and visitors where necessary.
• Ensuring the office is maintained, damages are reported and arrange repair works to be completed.
• Take ownership and ensure that all shared spaces are maintained, always cleaned and ready for use, including meeting rooms, staff break out areas and reception.
• Check facilities related stock (e.g hand sanitiser, antibacterial handwash, cleaning products, tea and coffee etc as needed)
• Have an understanding and appreciation of health and safety regulations, and the ability to apply these practically and effectively.
• Providing administrative support to the department, as required.
• Carry out other reasonable duties as required by the Client

Priorities

• Customer experience enhancement
• Client relationship building and retention
• Championing of best practice, innovation, and forward thinking

Accountabilities

• Reporting to a CBRE UK Contract Manager
• Accountable day-to-day to the relevant client contacts.
• Breakdown of Duties include the following:-
• Manage Switchboard
• Manage Stationary Cupboards
• Arrange meeting room bookings and catering requests (internal / external) for KC Client inclusive of meeting layout changes and liaison with Landlord
• Ensue all KC employee visitor access and non-employee access to site
• Manage site KC distribution list
• Manage the Walton Oaks KC facilities inbox and respond to all queries
• Manage the Walton Oaks KC switchboard and transfer calls appropriately
• Manage all KC hospitality requests with catering on site and external
• Manage all KC starters and leavers inclusive of collection of their IT equipment
• Twice Daily floor walks of site
• Manage post room, letters and parcels inclusive of Royal Mail and UPS shipments
• Liaise with KC employees to advise of incoming addressed post
• Undertake UPS invoicing
• Undertake provision of all requested employees and contractor passes, inclusive of photos (for permanent access) and arranging site access
• Raise Reactive tasks with Landlord (Pfizer)Log all tickets with Pfizer reception and facilities team
• Create KC and erect KC posters
• Manage KC employee's items
• Manage all KC keys, assign / monitor cabinet / locker allocation
• Undertake substitution duties for Senior Facilities Co-ordinator

Regards

Shahina Chauhan

Recruitment Consultant

Shahina.Chauhan@resourcinggroup.co.uk

www.resourcinggroup.com

Resourcing Group is acting as an Employment Agency in relation to this vacancy.