Executive Assistant

Position: Executive Assistant

Reporting To: Managing Director

Location: Head Office, Lockerbie

Contract: Full Time, Permanent

Salary: Competitive

Hours of Work: Monday-Thursday, 8.00am-4.45pm and Friday, 8.00am-3.00pm

PURPOSE OF THE ROLE

We are currently seeking to recruit an Executive Assistant who will support our company’s directors with day-to-day activities, assisting them with administrative tasks to help the Director’s manage their time effectively. The ideal candidate should have great time management skills, be well-organised and be able to act without guidance.

DUTIES & RESPONSIBILITIES

The key duties and responsibilities of this position include, but are not limited to:

• Directly manage individual employees and teams, including annual review meetings.
• Act as a point of contact with employees and external parties for the Directors.
• Manage the Director’s calendars, creating and managing appointments.
• Assist with Director’s emails, distributing and replaying as necessary, as well as managing own emails.
• Answer and manage telephone calls, covering the Director’s phones when necessary.
• Collate information for internal and external correspondence via email.
• Manage travel and accommodation arrangements for the Directors where necessary.
• Take notes, minute meetings and distribute where necessary.
• Setting reminders for meetings, appointments and other important tasks as required.
• Comply with the company’s policies & procedures and Health & Safety regulations.
• Undertake additional duties as and when required.

PERSON SPECIFICATION

Essential Criteria:

• Knowledge of Microsoft Office e.g Word & Excel.
• Excellent organisation and people management skills.
• Previous experience working within a similar role.
• Excellent attention to detail.

Desirable Criteria:

• Have a relevant administration qualification.
• Previous line management experience.

EMPLOYEE BENEFITS

• 28 days holiday entitlement (inc. bank & public holidays and Christmas shutdown)
• Workplace pension
• Flexible working
• Holiday Buy & Sell Scheme
• Employee, friends & family discount card for FarmFit stores

HOW TO APPLY

To view the full job profile including job description and person specification, please visit our company website - https://www.robinsons-group.com/careers/

If you believe you have the right skills, experience, and personal qualities, please apply with a cover letter and CV today!

Your application:

All applicants will receive an application confirmation email. If you do not receive an email within three working days from the application date, please contact us on the number provided below. For informal queries relating to this position, please contact our recruitment team on 01576 228 888.

GDPR & DISCLAIMER

We encourage applicants to read our Recruitment Privacy Policy, this is available on our careers page of the company website. This document is subject to change as the demands of the business and as the role, develops. The role requires flexibility and adaptability. All company employees need to be aware that they may be asked to perform tasks and be given responsibilities not detailed in this job description.

EQUAL OPPORTUNITIES

Robinsons is an equal opportunities employer, and we encourage applications from all communities, backgrounds and do not discriminate based on a person’s gender, disability, ethnicity, or any other protected characteristic.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Employee discount
• Flexitime
• On-site parking

Schedule:

• Flexitime
• Monday to Friday

Work Location: One location