Rota Coordinator

This post will involve providing organisational support to the Ophthalmology Admin Team to manage and co-ordinate on a day-to-day basis the trainee, fellow and consultant staff rotas, liaising with medical staffing to coordinate start dates of new medical staff recruits and liaising with medical team to record annual leave request to send to patient administration managers.

The candidate will require a flexible approach to work be able to work under pressure and multitask to meet deadlines. The candidate will be responsible for managing their own workload and reporting updates to the Service Managers.

To support the Ophthalmology service group in respect of day-to-day robust rota management for the medical staffing teams by providing electronic timetabled rota templates to the sub-specialties in a timely manner and informing the relevant personnel of any changes.

To work with the Clinical Director, Trainee lead and subspeciality leads to ensure that staff utilisation on rotas is effective i.e., via the use of internal swaps, effective prospective cover arrangements and the management of all forms of leave.

To contact relevant staff and bank workers as required to fill gaps in the on-call rotas keeping rota leads and management appraised of progress.

Sandwell and West Birmingham NHS Trust is an integrated care organisation. We are dedicated to improving the lives of local people, to maintaining an outstanding reputation for teaching and education, and to embedding innovation and research.

We employ over 7,000 people and spend around £430m of public money, largely drawn from our local Clinical Commissioning Group. That Group and this Trust is responsible for the care of 530,000 local people from across North-West Birmingham and all the towns within Sandwell.

Our teams are committed to providing compassionate, high quality care from City Hospital on Birmingham’s Dudley Road, from Sandwell General Hospital in West Bromwich, and from our intermediate care hubs at Rowley Regis and Leasowes in Smethwick.

The Trust includes the Birmingham and Midland Eye Centre (a supra-regional eye hospital), as well as the Pan-Birmingham Gynae-Cancer Centre, our Sickle Cell and Thalassaemia Centre, and the regional base for the National Poisons Information Service – all based at City.

Inpatient paediatrics, most general surgery, and our stroke specialist centre are located at Sandwell. We have significant academic departments in cardiology, rheumatology, ophthalmology, and neurology.

Please see Job description and Person Specification for further information regarding the responsibilities of the post.