Office Assistant (Apprentice)

The SMH Group a multi-disciplined professional services company which includes Chartered Accountants, Tax Advisers, Financial Planners and Legal professionals working across eight offices in Sheffield, Chesterfield, Rotherham, Wakefield, Leeds, Knaresborough and Buxton.

Job Purpose:

We are looking for an apprentice to become the Sheffield Office Assistant who can provide a timely and effective support service and general administration for the Sheffield Office, primarily to the Audit Manager, Company Accountant, Office Manager and Receptionist but also to assist other chargeable staff. There is also an opportunity to Shadow the Office Manager to create a “how to manual”.

Duties to include:

Administration

· Maintaining stationery, company literature and office stock and supplies.

· Maintaining office equipment with stocking paper. Sort incoming post into departments and deliver, and deal with any departmental redirections

· Deliver post to local offices (within walking distance).

· Maintaining the tracking for the Client records held and contacting the client accordingly for record returns

· Setting client files up

· Scan in invoices and bank statements for accounts processing

· Kitchen and office tidying.

· General admin tasks – typing, photocopying, scanning, shredding, archiving

· Other office duties as they arise as required by management. Updating archiving including destroying documents not required and filing.

Reception Duties (2 days per week and as and when needed)

· Answering telephone and facilitate – taking messages and emailing those to appropriate staff member.

· Meeting and greeting clients, completing a visitors pass, inform them of any H&S requirements and assist with any queries.

· Manage meeting room – bookings, signage, refreshments and clearing after meeting.

· Update the electronic Calendar, check Staff whereabouts and update where necessary, book meetings and appointments.

· Prepare a list of items to go over to other offices when required. Logging on Iris and distributing items received from other offices.

· Taking client payments via card machine, cash or cheques and provide receipt.

· Manage outgoing post including visits to post office and Franking Box on way home.

· Manage the franking machine in terms of downloading credit, ordering ink and labels.

· Managing any recycling schemes.

Finance

· Helping the Company Accountant with filing and clearing old files.

· Compiling inter-company purchases spreadsheet for each month.

· Financial Services revenue spreadsheet preparation and upload.

· Summarising property transactions such as monthly invoices.

· Updating Property Managers expenses spreadsheet.

· Ad-hoc admin jobs such as filling in forms

The person:

· Proactive

· Organised

· Forward-thinking

· Self-motivated

· Confident

· Attention to detail

Experience:

· Excellent telephone manner

· Interpersonal skills

· Good IT skills and use of Office 365 -

· Ability to touch type

What’s on offer

· 23 days holiday plus bank holidays

· Company Pension

· 37.5 hours per week Monday to Friday 09.00 – 17.30

· Comfortable and social environment

· Access to the company gym on request

· Apprenticeship program support

· Close to transport links and shops

Job Types: Full-time, Permanent

Salary: From £10,296.00 per year

Benefits:

• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Free parking
• On-site gym
• Referral programme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Sheffield, S11 8YZ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 25/03/2023
Reference ID: SMH/02