Executive Assistant to CEO

We are a second generation, women-led business built on positivity, collaboration, and respect.

After a very successful year and rapid team growth we are now recruiting an Executive Assistant to support the CEO. This role requires someone with a high level of initiative, ability to keep absolute confidentiality, excellent organisation and problem solving skills.

Sustainit is made up of a diverse mix of creatives, consultants, data experts and system specialists and we strongly believe that they are the reason behind our success. We pride ourselves on being adaptable, knowledgeable, and proactive and we’re always looking for new and innovative ways to support our clients on their sustainability journey.

Based in central Bristol, our team works in an ever-evolving sustainability and ESG landscape.
Our office energy is social, energetic, and hard-working. We value teamwork and are passionate about everything we do.

We do offer flexible working schedules but our core working hours are 9:00 - 17.00 Monday to Friday.

We are also open to applications looking for part-time opportunities or flexible schedules to suit child care or other responsibilities.

Areas of role responsibility:

• Efficiently schedule and manage the CEO’s daily calendar
• Manage information flow and prioritisation of approvals and tasks in a timely and accurate manner
• Adhoc support for heads of department
• Act as an office manager by keeping up with office supply inventory and general upkeep
• Support with invoicing and other day to day financial admin
• Phone handling and redirection
• Booking travel, meeting venues, restaurants, hotels
• Note taking – board meetings, head of department meetings and management meetings
• Proofreading and formatting reports, proposals and other content both internal and external
• Organisation and filing of all documentation for board members and management

Skills and experience:

• Experience working in a small business environment
• At least 3 years’ experience of working as an Executive Assistant at a Director/ CEO level
• Good with people – able to support others and contribute to a positive team culture
• Highly organised, lots of initiative, excellent attention to detail
• Good, clear writing; excellent spelling and grammar
• Experience of managing a budget and/or preparing invoices
• Experience of proofreading and editing
• Familiarity with Zoom, Teams, Xero, Monday.com and knowledge of other tools and systems to support productivity.

Package:

• Salary starting at £26,000+
• Open to flexible working hours and/ or part time
• Flexible hybrid working between home and central Bristol office – 2 days minimum required in the office
• 22 days holiday plus bank holiday and an additional 1 day off for your birthday (not to mention baked goods on your special day)
• Additional day of annual leave per each completed year of service (up to 3 years)
• Nest pension with employer contribution
• Individual annual personal development and training budget
• Training and accreditation opportunities with Cranfield University and IEMA
• Annual happy desk fund
• Quarterly staff team building events and Christmas / Summer parties
• 2 days of paid volunteering time for a charity of your choice

Job Types: Full-time, Part-time

Salary: £26,000.00-£32,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Employee mentoring programme
• Flexitime
• Paid volunteer time
• Private medical insurance
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Bristol: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Bristol

Application deadline: 17/05/2023
Reference ID: EA-1
Expected start date: 29/05/2023