Executive Assistant Business Partner

About The Team

What You'll Do

• Manage sophisticated calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure the leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings, both internal and external
• Contribute to leadership meetings by taking notes and tracking action items
• Have a specialized understanding of the leader’s business priorities and structure calendar cadence to support long-term business objectives
• May lead or assist with event planning and logistics coordination for team meetings, all-hands meetings, summits, and QBRs
• Make occasional domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Keep a pulse on team morale, bandwidth and performance
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• Help with facility/space planning logistics
• Preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
• Work on other tasks and projects as assigned

What you'll bring

• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendars with ability to make judgement calls and decisions based on rapidly shifting priorities
• Experience working in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail Experience coordinating projects
• Experience with budget management Ability to work with confidential information
• Have worked in a complex, matrixed and global environment