Administrative Assistant

About us

The Institute The Ear Institute has circa 75 staff located in a multi-disciplinary facility dedicated to understanding the mechanisms of hearing and the causes of deafness. The Institute together with its partner, the Royal National Throat, Nose and Ear Hospital (RNTNEH), is a major national and international centre for specialist training and research, hosting a National Institute for Health Research (NIHR) Biomedical Research Centre (BRC) Theme in 'Deafness and Hearing Problems'. A RAND analysis of highly-cited publications ranked UCL No.1 in England for both ‘Deafness and Hearing’ and for ‘Audiology and Speech & Language Pathology’. Training the next generation of auditory scientists is a priority at the Ear Institute. The Institute hosts three-and four-year PhD programmes in a wide range of basic and clinical disciplines, including genetics, cell and molecular biology, auditory neuroscience and human auditory function. It also offers a range of Master's-level programmes in audiology, audiovestibular research, and sensory systems research, as well as short courses for students and health-care professionals. An undergraduate BSc in Audiology was launched in 2022/23. Audiology teaching is delivered in collaboration with the Royal National Ear, Nose and Throat Hospital. To find out more about our research and teaching visit http://www.ucl.ac.uk/ear/.

About the role

The Administrative Assistant is a key member of the Professional Services Team at the Ear Institute (EI) and is responsible for undertaking a range of organisational activities. The postholder supports the Institute Manager to provide essential administrative support to the Institute’s staff, researchers and stakeholders across a wide range of functions including, meetings, committees, events, record keeping, and buildings and facilities, In co-ordination with the Faculty Communications Team, the post holder will help deliver the Institute’s internal and external communications. The role requires a highly organized and efficient individual with a professional attitude and willingness to be proactive. It offers an excellent opportunity to play an important role at a major national and international research and teaching institute. This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation.

About you

This is a permanent role for an enthusiastic and proactive administrator with experience of working in a busy higher education or similar environment. You will need to apply your skills to a wide range of administrative duties and so need to have excellent interpersonal and organizational skills along with a commitment to providing a responsive and helpful service. Whilst some remote working (up to 40%) is possible you will enjoy working in the office and face-to-face interactions. This is an exciting opportunity to join a developing team and contribute towards building a professional administrative support team.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: • 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • Immigration loan • Relocation scheme for certain posts • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay • Employee assistance programme: Staff Support Service • Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/