Finance Assistant

Finance Administration:

• Processing the School’s accounts payable invoices on a weekly basis including the reconciliation of the School’s Corporate Barclaycards.

• Processing expense claims (on SAP Concur), payment requests (including bursary payment) forms and travel advances on a weekly basis and ensuring that travel advances are reconciled in line with University procedure

• Assisting with supplier enquires in regard to payments which includes both external suppliers and individuals who have submitted expenses claims. This involves liaison with the University’s Central Finance Division (Accounts Payable team)

• Creating purchase orders, liaising with suppliers throughout the ordering process and requesting the set-up of new suppliers on the finance system where required

• Processing transactions on the School’s internal printing credit system which includes receiving payments from students

• Assisting Finance Officer with processing general ledger journal entries for internal recharges (Poster charge, Printing, etc.)

• AP related Month end reporting

• Assisting Finance Officer with setting-up of products on the University’s on-line store system and providing associated reports to key stakeholders

• Assisting Grant Officer with staff timesheets for research projects, ensuring they are submitted in a timely manner and checking that they are completed correctly as per funder regulations.

• Maintain good working relationships with key suppliers and the University's central finance office and be proactive in resolving issues.

Other:

• Develop and actively manage electronic and paper filing systems to enable ease of access by all members of the Finance Office and to ensure the availability of adequate data for reporting to funders

• Opening the Finance post mailbox, sorting and distributing as necessary

• Previous Finance experience
• Strong numerical skills