Legal Secretary/Administrator

The Legal Services Office provides legal and trade mark services to the University Administration; to the Proctors’ Office; to departments and faculties; to the Bodleian and the Ashmolean; to colleges that do not have separate corporate identity and to the University’s subsidiary companies. The department comprises of 23 members of staff, including 5 administrative team members, who are based in 2 separate locations. The work is busy, varied and interesting and offers the successful candidate the opportunity to become a key person within a friendly and highly motivated team.

You will provide support to the Legal Services team as a whole, will work closely with the small administrative team and will be the first point of contact for a variety of legal queries. The post involves direct interaction with a wide range of people across the University, at all levels of seniority, and therefore requires an individual with confident and professional communication skills.

You will be involved in a number of administrative activities, including supporting the solicitors with their administrative tasks, providing advice on administrative processes, maintaining filing systems and invoice processing. You should have strong administrative experience, excellent IT and numerical skills, and possess a calm, approachable and methodical manner.

You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application.

When you write your supporting statement make sure that you refer to the job specification and the selection criteria evidencing your individual role in any project or initiative. We are looking for individuals who can demonstrate a range of skills and evidence their adaptability.

Shortlisted applicants will be required to attend for interview and to complete a desk-based task.

Informal enquiries about the role are very welcome. Please contact Gemma Jacobs, on gemma.jacobs@admin.ox.ac.uk

Only applications received before 12 noon on Friday 10 March 2023 can be considered.

Interviews are currently scheduled to take place between 22 and 23 March 2023.